Todoist vs. Wunderlist: Which Task Manager is Right for You?

In the realm of task management, having the right tool can make a significant difference in productivity and organization. Todoist and Wunderlist have long been popular choices for individuals and teams looking to manage their tasks efficiently. This article will compare Todoist and Wunderlist across various criteria to help you decide which task manager is better suited for your needs.

1. User Interface and Design

The user interface and design of a task manager play a crucial role in its usability and overall user experience. Let’s explore how Todoist and Wunderlist fare in this aspect.

  1. Todoist’s Interface: Todoist boasts a clean, minimalist design that is both aesthetically pleasing and functional. The interface is intuitive, with tasks organized into projects, labels, and filters. For example, a user can create a project for work-related tasks, another for personal tasks, and use labels to categorize tasks by priority or context. The productivity-focused design helps users stay focused on their tasks without unnecessary distractions. The customizable themes and the ability to set color-coded priorities enhance the visual appeal and usability of Todoist.
  2. Wunderlist’s Interface: Wunderlist features a simple and straightforward interface that is easy to navigate. Tasks are organized into lists, and each list can have its own set of tasks and subtasks. For instance, a user can create a list for grocery shopping, another for vacation planning, and another for work projects. The ability to add due dates, reminders, and notes to tasks makes it easy to keep track of details. Wunderlist also offers a range of background themes, allowing users to personalize their experience. The interface’s simplicity and ease of use make Wunderlist a favorite among users who prefer a no-frills task manager.

2. Task Management Features

Effective task management requires a robust set of features that allow users to organize, prioritize, and track their tasks efficiently. Both Todoist and Wunderlist offer a range of features to meet these needs.

  1. Todoist’s Task Management Features: Todoist offers a comprehensive set of features designed to enhance productivity. Users can create tasks with due dates, priorities, labels, and reminders. For example, a project manager can assign tasks to team members, set deadlines, and add labels to categorize tasks by project phase or priority level. The recurring tasks feature allows users to set tasks that repeat daily, weekly, or monthly, ensuring that regular activities are not forgotten. Todoist also includes a productivity tracking system called Karma, which motivates users by awarding points for completing tasks and maintaining a streak of productivity. These features make Todoist a powerful tool for managing complex tasks and projects.
  2. Wunderlist’s Task Management Features: Wunderlist provides a range of features that make it easy to organize and manage tasks. Users can create tasks with due dates, reminders, notes, and subtasks, allowing for detailed task management. For instance, a user planning a trip can create a list of tasks with subtasks for booking flights, reserving hotels, and packing. The ability to share lists and collaborate with others makes Wunderlist a great tool for team projects and family planning. Wunderlist also offers a simple yet effective way to add tasks using natural language input, making it quick and easy to create tasks on the go. These features ensure that users can stay on top of their tasks and collaborate effectively.

3. Collaboration and Sharing

Collaboration and sharing capabilities are essential for task managers, especially for teams and groups working together on projects. Both Todoist and Wunderlist offer features that facilitate collaboration.

  1. Todoist’s Collaboration Features: Todoist allows users to share projects and tasks with others, making it easy to collaborate on projects. For example, a marketing team can share a project for a new campaign, assign tasks to team members, and track progress in real-time. The comments feature allows team members to discuss tasks and provide updates, ensuring clear communication. The ability to set task priorities and due dates helps keep everyone on the same page. Todoist also integrates with various third-party apps such as Google Drive, Dropbox, and Slack, enhancing its collaboration capabilities. These features make Todoist a robust tool for team collaboration and project management.
  2. Wunderlist’s Collaboration Features: Wunderlist is designed with collaboration in mind, allowing users to share lists and collaborate on tasks with ease. Users can invite others to join a list, assign tasks, and set due dates and reminders. For instance, a team working on a product launch can create a shared list with tasks for each phase of the launch, assign tasks to team members, and set reminders to ensure deadlines are met. The comments feature allows team members to discuss tasks and share updates, facilitating clear communication. Wunderlist also integrates with various apps such as Dropbox and OneDrive, making it easy to share files and collaborate. These features make Wunderlist an excellent tool for collaborative task management.

4. Integrations and Automation

Integrations and automation capabilities can significantly enhance the functionality of a task manager by connecting it with other tools and automating repetitive tasks. Let’s explore how Todoist and Wunderlist perform in this area.

  1. Todoist’s Integrations and Automation: Todoist offers a wide range of integrations with popular apps and services, including Google Calendar, Slack, Trello, and Zapier. For example, a user can connect Todoist with Google Calendar to sync tasks with their calendar, ensuring they never miss a deadline. The integration with Zapier allows users to automate tasks by creating workflows that connect Todoist with over 2,000 apps. For instance, a user can set up a workflow to automatically create a task in Todoist when they receive an email with a specific keyword. These integrations and automation capabilities enhance Todoist’s functionality and allow users to streamline their workflows.
  2. Wunderlist’s Integrations and Automation: Wunderlist offers integrations with various apps and services, including Dropbox, OneDrive, and Slack. For example, a user can integrate Wunderlist with Dropbox to attach files to tasks, making it easy to access important documents. The Slack integration allows users to create tasks directly from Slack messages, ensuring that important tasks are not forgotten. While Wunderlist does not offer as many integrations as Todoist, it still provides essential connections that enhance its functionality. The ability to automate tasks through integrations with apps like IFTTT further extends its capabilities. These features make Wunderlist a versatile tool for managing tasks and automating workflows.

5. Pricing and Subscription Plans

The cost of a task manager can be a deciding factor, especially for individuals and small businesses. Both Todoist and Wunderlist offer different pricing models to cater to various needs.

  1. Todoist’s Pricing: Todoist offers a freemium model, with a free tier that includes basic features such as task creation, due dates, and project organization. The paid plans, including Todoist Premium and Todoist Business, offer additional features such as reminders, labels, filters, and productivity tracking. For example, a freelance professional can start with the free version of Todoist to manage their tasks and upgrade to the Premium plan for advanced features like location-based reminders and project templates. The Business plan is designed for teams, offering collaboration features, team billing, and priority support. The flexible pricing model allows users to choose a plan that fits their budget and requirements.
  2. Wunderlist’s Pricing: Wunderlist offers a free version with a comprehensive set of features, including task creation, due dates, reminders, and subtasks. The Pro plan provides additional features such as unlimited file attachments, assigning tasks to multiple users, and unlimited subtasks. For instance, a small business can use the free version of Wunderlist to manage their tasks and upgrade to the Pro plan for enhanced collaboration features. The Business plan offers team management features, including user management, team billing, and priority support. The affordable pricing model makes Wunderlist accessible to individuals and businesses of all sizes.


Choosing between Todoist and Wunderlist depends on your specific needs and preferences. Todoist offers a clean, minimalist design, extensive integrations, and advanced task management features, making it ideal for users who require a powerful and flexible tool. On the other hand, Wunderlist provides a simple and straightforward interface, essential collaboration features, and affordability, making it a great choice for users who prefer an easy-to-use task manager.

Consider your workflow, the complexity of your tasks, and the features you prioritize when making your decision. Both Todoist and Wunderlist offer free versions, so you can try them out and see which one best fits your task management needs. Whether you choose Todoist or Wunderlist, both platforms provide powerful features to help you stay organized, productive, and on top of your tasks.

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