Microsoft OneDrive

Microsoft OneDrive supports a wide variety of file types for storage, including documents (such as .docx, .txt, .pdf), spreadsheets (.xlsx), presentations (.pptx), images (like .jpg, .png, .gif), audio files (.mp3, .wav), and videos (including .mp4, .mov). Additionally, you can upload and store compressed files (.zip) and various project files from applications like Adobe Creative Suite. However, keep in mind that there is a maximum file size limit of 250 GB per individual file.

If you’ve accidentally deleted files from OneDrive, recovery is straightforward. Navigate to the OneDrive website or app, and go to the “Recycle Bin” located in the left sidebar. You will see a list of deleted items, which you can select and restore back to your OneDrive folder. Files remain in the Recycle Bin for 30 days; if not restored within this period, they are permanently deleted. For business users, the retention period may vary depending on organizational settings.

Yes, OneDrive allows you to access files offline. To use this feature, you need to sync specific folders or files to your device using the OneDrive app. Once synced, you can view and edit these files without an internet connection. Any changes made while offline will be automatically updated to OneDrive once you reconnect to the internet. Ensure you have enabled the “Always keep on this device” option for the files you want available offline.

Each user with a Microsoft 365 subscription typically receives 1 TB of storage space in OneDrive. However, if you’re part of an organization that uses Microsoft 365, your admin can allocate additional storage based on need. Free OneDrive accounts start with 5 GB of storage. If you require more space, you can upgrade to a higher storage plan or purchase additional storage through Microsoft.

OneDrive allows you to share files and folders easily. You can share via a link or invite specific people by entering their email addresses. When sharing, you can set permissions to allow others to view or edit the files. Additionally, you can choose whether to allow editing or just view-only access. Shared links can also be password-protected for added security. Notifications will alert you when someone accesses or modifies the shared content.

Personal OneDrive accounts are designed for individual users, providing basic file storage and sharing features alongside personal collaboration tools. Business OneDrive, part of Microsoft 365 for Business, offers enhanced storage limits, security features, and administrative controls suited for organizational use. Business accounts also integrate seamlessly with other Microsoft 365 apps, allowing for improved teamwork and collaboration within professional environments.

Absolutely! The OneDrive app is available for both iOS and Android devices, allowing you to access, upload, and share files on the go. With the mobile app, you can take photos and videos directly from your device and automatically save them to OneDrive. The app also supports offline access for files that you’ve marked for availability without an internet connection.

OneDrive implements several security measures to protect your files. This includes encryption of data both in transit and at rest. You can further enhance your account’s security by enabling two-factor authentication (2FA), which adds an extra layer of protection during login attempts. Regularly updating your password and monitoring file activity through version history can also help track any unauthorized changes. Additionally, be cautious about sharing files and always review the permissions set for shared content.